The AI Operating System for Dental Practices
Ayura handles the documentation, billing, reporting, and phone work of a dental practice. Record the visit, send the claim, read the numbers, and answer the phone from one system that reads and writes to the practice management software you already run.
Built by a team with a decade of experience in healthcare engineering and RCM.
- HIPAA compliant
- SOC 2 Type 1Under review
Integrates with your practice management system
- CS WinOMS
Notes, codes, and claim status are written back to the system of record, so the chart and the ledger stay correct without anyone retyping them. Working with something else? Write to us and we will look at the integration.
Scribe
The Scribe writes the chart note from the visit itself. The clinician presses record once, works the way they always work, and reads a finished SOAP note afterwards. The note quotes the visit and nothing else: findings, tooth numbers, and treatment come from what was said in the room, so there is nothing to unpick before it goes in the chart.
Recording works in the browser and on Apple Watch, so the note starts whether the clinician is at the chair or walking between operatories. The recording, the transcript, and the note stay together, which is what makes the note defensible later.
01
Record
One button on the web or the Apple Watch. Nothing to set up in the room.
02
Transcribe
The audio is transcribed with dental vocabulary, so tooth numbers and depths survive.
- SOAP
03
Draft the note
The transcript becomes a SOAP note. Nothing is added that nobody said.
04
Review
The clinician reads the note beside the recording and the transcript.
- PDF · PMS
05
File it
Export the PDF or post the note to the practice management system.
Try it on a sample visit
Press play. The transcript follows the recording, the note fills in as the visit goes on, and the finished PDF is the one below.
Sample visit recording
- Clinician Good morning Jordan, what brings you in today?
- Patient I've had sensitivity to cold on my upper left side for about two weeks. There's no pain when I'm not eating.
- Clinician Any changes to your medications or health since your last visit?
- Patient No, nothing new. And no allergies.
- Clinician Tooth number fourteen, the MO composite has marginal breakdown. Cold test lingers about three seconds. Probing depths are two to three millimeters, no swelling, no mobility. The bitewing shows recurrent decay under the restoration.
- Patient Is that serious?
- Clinician It's reversible pulpitis on fourteen, with recurrent caries. We'll replace the composite today and apply fluoride varnish. I want to see you back in two weeks.
- Patient That sounds good.
SOAP note
Ready- Subjective
- Patient reports cold sensitivity in the upper left quadrant for approximately two weeks. No spontaneous pain. No changes to medical history or medications. No known allergies.
- Objective
- Tooth #14: MO composite with marginal breakdown. Cold test lingers approximately 3 seconds. Probing depths 2-3 mm. No swelling or mobility. Bitewing shows recurrent decay beneath the existing restoration.
- Assessment
- Reversible pulpitis, tooth #14, secondary to recurrent caries under the MO composite.
- Plan
- Replace #14 MO composite today. Apply fluoride varnish. Recall in two weeks to reassess sensitivity.
Open the PDFRevenue Cycle Management
Ayura posts claims and works them until they are paid. We build around in-house billing teams: the workflow is fitted to how your team already bills, and your team keeps control of the account. Ayura does the repetitive part.
- Claim submission
- We post claims with the detail payers ask for: procedure codes, narratives, attachments, and the clinical support pulled from the note.
- Denials
- Every denial is read, categorized, corrected, and resubmitted. The reason codes feed back into how the next claim is built.
- Claim statusing
- Claims are chased from submission to payment, so nothing sits in a queue waiting for someone to notice it.
- AI voice calling
- Ayura calls insurance companies to check status, work a denial, and confirm benefits, then writes the result back to the claim.
Work a claim
Step through a real claim lifecycle, open a denial to see the correction Ayura applies, and listen to a call to the payer with the answers written back as they are given.
Claim #48120 · Jordan Alvarez
DeniedAug 14
CO-197: prior authorization absent at the time of service. Ayura categorized it as an authorization denial, not a coding error.
Denial worklist · this week
Request retroactive authorization with the note attached, then appeal.
Ayura calling the payer
- Payer Thank you for calling provider services. This call may be recorded. How can I help you?
- Ayura This is Ayura calling on behalf of a dental provider. I'm checking the status of a claim submitted on the fourth for procedure D2750.
- Payer Sure, I can look that up. One moment. Okay, I show that claim as finalized and denied.
- Ayura Can you give me the denial reason code?
- Payer It denied with CO-197. Prior authorization was not on file at the time of service.
- Ayura Understood. Is there a timely filing window for the appeal, and can the authorization be submitted retroactively?
- Payer You have 180 days from the finalization date. Retroactive authorization is accepted with clinical documentation.
- Ayura Thank you. I have what I need.
Written back to the claim
Complete- Status
- Finalized — denied
- Reason code
- CO-197 — authorization absent
- Appeal deadline
- 180 days from finalization
- Next action
- Retroactive auth with clinical documentation
Practice Analytics
Ayura reads the practice management system every night and turns it into the numbers an owner actually runs the practice on: production against collections, case acceptance by provider, hygiene reappointment, AR aging, and the treatment that was planned but never booked.
The reports arrive without anyone exporting a spreadsheet, and they agree with the ledger because they come from it. Multi-location practices see each site on the same page and compared on the same definitions.
Open a sample dashboard
Change the period, read the providers, and open any line to see what Ayura does about it.
Sample practice · two providers, two hygienists
- Production
- $142,800
- +6.2% vs prior
- Collections
- $131,400
- +4.1% vs prior
- Collection ratio
- 92.0%
- -1.4 pts vs prior
- New patients
- 38
- +5 vs prior
Production and collections
production collectionsBy provider
| Provider | Production | Case acc. | Reappt. |
|---|---|---|---|
| Dr. Mehta | $68,200 | 71% | — |
| Dr. Okafor | $51,400 | 64% | — |
| Hygiene — Ana | $14,900 | — | 88% |
| Hygiene — Priya | $8,300 | — | 74% |
Where the money is sitting
Treatment planned in the last 90 days with no appointment booked. Ayura ranks it by value and by how long it has been sitting, and hands the front desk a call list.
AI Voice Intake
The phone is where a practice loses patients. Ayura answers it, handles the call, and hands the front desk a booked appointment with the history already collected.
- Answers the practice line when the front desk cannot.
- Books, moves, and confirms appointments.
- Collects medical history and insurance details before the visit.
Listen to an intake call
A new patient calls the practice line. The intake record fills in as the call goes on.
Sample call to the practice line
- Caller Hi, I think I chipped a tooth last night. Are you taking patients?
- Ayura I'm sorry to hear that. Yes, we can see you. Are you in pain right now?
- Caller It's sensitive when I drink something cold, but it's not throbbing.
- Ayura Okay, that helps. Have you been to this practice before?
- Caller No, this would be my first time.
- Ayura No problem. I can offer you tomorrow at 9:40 in the morning, or Thursday at 2:15 in the afternoon.
- Caller Tomorrow at 9:40 works.
- Ayura Booked. Can I take your date of birth and your insurance carrier so we can check your benefits before you arrive?
- Caller March twelfth, 1991. And I have Delta Dental through my employer.
- Ayura You're set for tomorrow at 9:40. I'll text you a link to finish your medical history.
Intake record
7 of 7 collected- Reason for visit
- Chipped tooth, since last night
- Symptoms
- Cold sensitivity, no throbbing pain
- Patient type
- New patient
- Appointment
- Tomorrow, 9:40 AM
- Date of birth
- 12 March 1991
- Insurance
- Delta Dental, employer plan
- Follow-up
- Medical history link sent by text
Contact
Write to hello@ayuradental.com.